Faculty tenure and promotion

The Chair reports the composition of the Department Tenure and Promotion Committee to the Dean and to potential candidates by May 1 each year. Key duties include:

• Identify all tenure and promotion candidates by June 1. Candidates for tenure must adhere to the timelines laid down in policy (§4: 9 “Timing and Criteria”); candidates for promotion to Full Professor may be identified through querying all eligible colleagues.
• Meet with candidate(s) to discuss procedures
• Chair the DTPC
• Inform the candidate of names of external referees proposed by the DTPC
• Submit external referee sheets and candidate material to Dean’s Office (candidate vita, samples of scholarly work, and teaching, research, and service statement)
• Provide DTPC with copies of all written assessments of the candidate made within the department (annual performance reviews, peer teaching evaluations).
• Handle the procedures involved in potentially negative decision (§6: “Tenure and Promotion Procedures – Procedures at the Department Level”)
• Inform the candidate in writing of the DTPC’s decision and forward the file to the Dean

The Chair must be available during the days the FTPC meets in order to present the DTPC’s recommendation and/or address any questions

For more information, please see Policy 77: Promotion and Tenure of Faculty Members and the Provost’s Office – forms and templates.

Note: each department should have a set of discipline-specific guidelines for tenure and promotion. It is the responsibility of the chair to maintain these guidelines and review them with department colleagues at regular intervals. See also the relevant Deans’ Council memoranda. 

Key tenure and promotion forms from the Provost’s Office:

• External Referee Invite Letters – Assoc Prof/Prof/Ext Clause/Pre-invite (DOC)
• External Referee Guidelines (PDF)
• External Referee Information Sheet (DOC)
• Candidate Data Summary (DOC)